Mid-West Corvette Club
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Mid-West Corvette Club
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CONSTITUTION MID-WEST CORVETTES, INC. ARTICLE I - NAME This organization will be known as the MID-WEST CORVETTES, INC. and may be designated in the abbreviated form as MWC. ARTICLE II - PURPOSE This club is organized for the purpose of safely promoting social and sporting activities centered around the common ownership of the Chevrolet Corvette. ARTICLE III - MEMBERSHIP A. GENERAL MEMBERSHIP
1. Any Corvette owner, and their spouse or significant other, may become a member upon written application to a board member, payment of dues and meeting the requirements as herein set forth.
2. Each prospective member will be required to attend at least one MWC sponsored event, business meeting or social event to apply for membership. Application may occur at first attended event or meeting.
3. National Council Corvette Club membership will be required after one year of MWC membership.
4. The club sponsor’s representative will be considered an owner and eligible for membership.
5. As a condition of membership, each member must sign a waiver assuming and acknowledging his/her privileges, responsibilities and limitations.
B. CHARTER MEMBERSHIP
1. Charter Membership in the MWC was closed on May 15, 1960 with the first ten members to join the club.
C. INACTIVE MEMBERSHIP
1. Members who no longer own a Corvette will be considered inactive, losing voting privileges and the ability to acquire further points while inactive. (90-day grace period from date of sale)
D. HONORARY MEMBERSHIP
1. Honorary membership may be conferred upon those non-club members whom the membership feels have made an outstanding contribution to the welfare of the club.
2. Nominations for honorary membership may be submitted in writing at any regular business meeting with the elections held at the November business meeting. Voting will be by ballot on those names submitted in that calendar year, a 2/3 majority required of those present and voting.
3. The persons so honored will be recognized at an upcoming event deemed convenient to those individuals being honored.
E. LIFETIME MEMBERSHIP 1. Lifetime membership will be conferred upon any member with 25 cumulative years of membership.
2. Lifetime members will be recognized at the annual Awards Banquet.
3. MWC dues will be waived for lifetime members.
ARTICLE IV - DUES AND FEES
A. DUES –Yearly Membership – MWC only:
1. Single member $25 2. Spouse or Significant Other $15 3. Couple $40
Membership is required for any spouse or significant other who attended more than one meeting or event.
Yearly membership will be pro-rated by month for the first year.
B. DUES – Yearly Membership – MWC and NCCC:
Membership in NCCC is required after the first full year of membership in MWC.
1. Single member $25 MWC and $35 NCCC 2. Spouse or Significant Other $15 MWC and $10 NCCC 3. Couple $40 MWC and $45 NCCC
First year NCCC includes $10 New Membership Charge for Primary Member. This charge will not be assessed for subsequent renewals.
Club dues are due not later than October 1st of the current year for the next year’s membership. Any member rejoining the club after November 1st will pay NCCC new member dues.
Dues may be changed anytime by a vote of 2/3 present at a regular business meeting.
C. FEES
1. Events: Amount to be set as deemed necessary by the membership at a regular monthly business meeting.
2. Patches, shirts, hats and other club accessories may be purchased by members only, the current prices subject to change.
ARTICLE V - OFFICERS AND DIRECTORS
A. PRESIDENT - The President will preside at all meetings of the club except Board meetings. The President will be an ex-officio member of all committees, preside at all Board meetings in the absence of the Governor and perform all other duties as are normally required of the office.
B. VICE-PRESIDENT - The Vice President will conduct all business of the club in the absence of the President, personally represent members at Board meetings, see that business is conducted in the best interest of the club, keep a record of all point standings and act as Parliamentarian.
C. GOVERNOR - The Governor will preside over meetings of the Board. The Governor will have knowledge of the NCCC Constitution and rulings and may sit on the NCCC Board of Directors and on the National Board of Governors representing our club.
D. SECRETARY - The Secretary will record and maintain minutes of all business meetings and make such information available to the membership. The Secretary will perform such duties as are incidental to the office and as are properly required.
E. TREASURER - The Treasurer will be in charge of funds of the club, conduct it’s banking business and audit all accounts. Any club expenditures in excess of $100.00 will be brought before the general membership for approval. The Treasurer’s records must be available to the general membership upon request.
F. DIRECTOR OF SPEED EVENTS - This Director will assist the event Chairman, give assistance in planning an event if the Chairman so requests and keep all club equipment pertaining to events.
G. DIRECTOR OF SOCIAL ACTIVITIES - This Director will assist in the planning and scheduling of all social activities and drive-outs of the club if so requested.
H. DIRECTOR OF MEMBERSHIP - This Director will be responsible for all membership matters, i.e. signing up new members, collecting dues and maintaining membership records. NCCC applications and renewals will be coordinated with the Governor. The Director will also be responsible for maintaining the MWC master e-mail list.
I. DIRECTOR OF CHARITY - This Director will be responsible to promote and direct the club toward a common goal of helping those in need in our community. A special account for all charity monies will be established. Expenditures over $100 will be presented for discussion and approval at a regular business meeting before distribution.
J. The BOARD OF DIRECTORS of MWC will consist of the current officers and directors. The Board will consist of active members only. The Board of Directors will be responsible to review the Constitution, By-Laws and Standard Operating Procedures annually at the January board meeting.
ARTICLE VI - CHAIRMANSHIPS
A. At the January business meeting, or as soon as possible thereafter, the President will appoint the following chairmen for the year:
1. WEBMASTER – Responsible for building and maintaining the Mid-West Corvette Club website. Includes publishing and updating all club information, securing the Domain Name and providing a server to host the website. The Webmaster will publish information and other requests from the members as deemed appropriate.
2. CAR SHOW CHAIRMAN - Will assist any and all shows and concourse events the club may decide to have and provide information to the membership regarding other area car shows.
3. PUBLICITY CHAIRMAN - Responsible for arranging for publicity with all news media pertaining to club events, charity work, etc.
4. PARADE CHAIRMAN - Responsible for contacting schools and organizations concerning parades, arranging for club members to drive in the parades, insuring that they do so and collecting the proper fees afterwards.
5. QUARTERMASTER - Responsible for ordering, keeping and making available for sale all items that the club has to sell such as shirts, patches, hats and other Corvette related items.
6. HISTORIAN - Responsible for storing and keeping in order all historical items belonging to the club.
7. SUNSHINE - Responsible for sending thank-you notes, gifts, cards or flowers as necessary.
Any member or officer can hold one or more of these appointed positions and may recruit other members to assist.
B. The President may form any other committee of membership, publication, social activity, rally, safety, etc. as is deemed necessary.
C. The vote of the majority of the committee will be the vote of the committee.
D. Board members may also serve on the committee or be chairman of the committee.
ARTICLE VII - MEETINGS
A. General monthly business meetings will be held on the first Tuesday of each month, excluding legal holidays, when the meeting will be held on the second Tuesday.
B. The order of business for business meetings will be: Call to Order Secretary’s Report Treasurer’s Report Governor’s Report Membership Report Social Report Speed Report Charity Report Chairmanship Reports: Webmaster Car Show Publicity Parade Quartermaster Historian Sunshine Old Business New Business Adjournment
C. Board meetings will be held as are deemed necessary. Each board member will have one vote.
D. Committee meetings will be held as are deemed necessary.
ARTICLE VIII - ELECTIONS
A. The officers and directors will be nominated in writing by the membership at the October business meeting and elected by ballot at the November business meeting, after all candidate names have been published and recorded in the minutes. They will assume office in January for the period of one calendar year. Only those members who have paid their membership dues for the upcoming year and are present at the November meeting will be allowed to vote in this election.
B. A vacancy in any office may be elected by ballot at any regular monthly business meeting to fill out the balance of the term.
C. Any officer, director, chairman or member can be removed from office by a 2/3 vote of the full membership in a regular monthly business meeting. Any motion for removal from office must be presented at one meeting and voted on at the next meeting.
ARTICLE IX - AMENDMENTS
A. Proposed amendments to this Constitution must be presented in writing at a regular monthly business meeting, read by the Secretary at such meeting, left on the table and published in the minutes, until the next meeting when a show-of-hands vote will be taken. If 2/3 of the members present at the meeting vote in favor of the amendment, this Constitution shall be so changed.
B. Maintenance of the Constitution will be the responsibility of the President and the Secretary. They will be responsible to record and maintain all changes to the Constitution, By-Laws and Standard Operating Procedures. The Webmaster will be responsible to distribute this information over the website.
*** April 7, 2011 *change Article III Membership A - Item 1 & 2 as voted on in February 1, 2011 |
